Don’t Miss These 2025 HR Deadlines
Staying compliant with HR regulations can be overwhelming, especially with the myriad deadlines at federal, state, and local levels. Setting up a compliance calendar helps your business stay on track, avoid fines, and maintain smooth operations. Here’s how to create a compliance calendar and key deadlines to remember for 2025, especially for New York-based businesses.
Key Compliance Deadlines for 2025
January
Jan 1: Review new state laws effective at the start of the year, such as changes in minimum wage rates or employment laws like New York’s paid sick leave and prenatal leave updates.
Jan 31: Provide Form W-2s to employees and Form 1099-NEC for independent contractors. For ACA compliance, report health coverage costs on W-2s for employers with 250+ employees.
February
Feb 1: Post OSHA Form 300A, summarizing workplace injuries and illnesses from 2024.
March
Mar 3: Distribute ACA Form 1095-C to employees (for Applicable Large Employers).
Mar 31: File ACA forms electronically with the IRS.
April
Apr 15: Conduct annual Section 105(h) non-discrimination testing for self-insured health plans.
June
Jun 30: Corrective action for 401(k) nondiscrimination testing failures to avoid excise taxes.
July
Jul 31: File Form 5500 for retirement plans (with extensions available).
October
Oct 15: Provide Medicare Part D creditable coverage notices to employees.
December
Dec 31: Perform nondiscrimination testing for health and retirement plans and finalize payroll for the year-end.
Tips for Managing Your Compliance Calendar
Centralize Tracking
Use tools like HR software or shared calendars to keep all deadlines in one place. Assign ownership of each task to a specific team member.Set Alerts
Schedule reminders well ahead of deadlines to allow time for preparation and troubleshooting.Monitor Legislative Changes
New York employers should stay informed about local updates, such as recent changes to paid sick leave or pay transparency laws.Conduct Regular Audits
Mid-year reviews ensure your practices are on track, minimizing surprises at the end of the year.
Why a Compliance Calendar Matters
A well-maintained compliance calendar functions as a roadmap for managing risk, improving efficiency, and staying competitive in a rapidly evolving legal landscape. Start 2025 strong by prioritizing compliance and protecting your business.
For assistance in setting up your compliance calendar or staying on top of HR requirements, contact us today to help streamline the process and reduce the burden on your HR team.